SMART

SISTEM MONITORING AKTIVITAS RUTIN DIREKTORAT JENDERAL KEKAYAAN NEGARA

Case Study: SMART

About The Company

To support daily operational activities, DJKN needs to receive and delivering information internally, both individually and activity per unit/section. Because of delivering process should have done easily and quickly, so DJKN plans to create an internal application which can be accessed online.

Initial Requirements

To support daily operational activities, DJKN needs to receive and delivering information internally, both individually and activity per unit/section. Because of delivering process should have done easily and quickly, so DJKN plans to create an internal application which can be accessed online.

Challenges

During the application making process, coverage requirements that must be done is very detailed with large amount. Docotel team also need to adjust the transformation that happened from time to time. Not only a dynamic requirement, a relatively short working time provides its own challenges for the Docotel team in order to keep delivering quality results in just 2 months.

Ideas For Overcoming The Challenges

To pursue an increasingly narrow deadline, Docotel team increased the number of skilled manpower in the middle of the work, so total team personnel become more than 20 people. To speed up the phase of work, the team did sharing knowledge between developers in order to make more effective teamwork. On top of that, the project manager also create a flow and implementation of the application technically simple and easily understood by the whole team.

Solutions

Great ideas from SMARt application is ease the process of submission of information between internal employees of DJKN. Therefore, this application is divided into three major interrelated modules.

Outcome

' SMARt application data accessibility increases with accurate and timely for the user, that is an important thing for a government agency. In addition, SMARt application also had to accommodate the needs of users in furnishing of Correspondence Module, personal module that integrates data staffing, and Integrated Services Module that contains information about the terms of service and cost.